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Automatically calculate shared tips between bartenders (Revenue Centers, Group Audits)

MS Info
  • Updated
Encouraging teamwork and ensuring fair distribution of tips with Group Audits

Group Audits offer bartenders an opportunity to thrive in a collaborative work environment, as it automates fair tip distribution based on hours worked and specific restaurant sections.

Example

Bartenders in a busy outdoor patio may receive more tips than indoor servers. Allocating tips based on section promotes a more harmonious work environment.

How Group Audits Work

A Group Audit creates a single, consolidated server report for a team of staff members, recording all sales and non-cash tips collectively.

Fair Tip Distribution

Tips are allocated based on hours worked and specific restaurant sections, guaranteeing fair and equitable compensation for all staff members.

Simplified and Streamlined Tab Management

The Group Audit team can log in with either their personal login credentials or a shared login number and freely alternate between designated registers and access tabs simultaneously. This collaborative approach enables a smooth transition from one bartender to another, promoting a cohesive and efficient work environment.

Calculating Tip Shares

The total noncash tips (tips and/or gratuities paid by credit card, gift card, and house accounts) are divided by the cumulative hours worked by all employees in the group audit, starting from the first clock-in time until the group audit is closed.

Example

Two bartenders, Sarah and John, worked under the "Patio Bar" group audit and received $200.00 in non-cash tips. Between both employees, the Patio Bar group audit totaled 9 hours of labor. (Sarah worked 6 hours, John worked 3 hours).

$200 ÷ 9 = $22.22

Each employee who worked within the Patio Bar audit receives $22.22 an hour

Audit Name Combined Labor Hours
Patio Bar 9 Hours
Bartenders Hours Worked Hourly Tip Rate Earnings
Sarah 6 Hours $22.22 $133.33
John 3 Hours $22.22 $66.67
Total 9 Hours Collective total employees’ hours $22.22

How to Use Group Audits

  1. Clock in (using the same job title)
    1. Employees must clock in using the same shared job title within the Group Audit.
    2. Consider creating job titles specific to each Revenue Center for clarity, e.g., "Patio Bar," "Lounge."

Example: If Sarah and John are both working the Patio Bar in a shared audit, they must both clock in as "Patio Bar" or "Patio Bartenders."

Managing tabs

  1. After clocking in with the shared job title, employees can log in using individual numbers or a shared login number.
  2. Employees within the same Group Audit can use designated registers interchangeably. This functionality allows one bartender to seamlessly pick up where another left off, fostering a collaborative work environment.
Important:
  • Use only the designated registers for your section.
  • For example, if three bar registers are grouped together, use those registers exclusively.

Initial Setup of Group Audits

Group Audits are linked to Revenue Centers

Revenue Centers break down sales data based on different areas or sections within the restaurant (e.g., "Outside Patio," "Lounge"), providing a more detailed understanding of the sources of revenue.

Revenue Centers are created by assigning specific POS registers together.

Accessing the Revenue Center Setup and Group Audit Setup Screen:

  • Terminal Configuration > Click on the label, -Revenue / Group Name- > Revenue Centers (on toolbar in open window)
  • OR Terminal Configuration > Register Options > Misc. > Revenue Centers

STEP 01

Creating Revenue Centers Names and Assigning Job Titles

Tip: For clarity during clock-in, consider creating job titles specific to each Revenue Center, such as "Patio Bar" or "Patio Bartender".

  • Enter a descriptive name for the Revenue Center (e.g., "Outside Patio").
  • Tick the checkbox, Assigned to a group audit.
  • Select the job titles that correlate to the Revenue Center name; employees who will be using a shared audit will all clock in under this job code.
  • You can assign more than one job title to the same Revenue Centers, however, only a single job title can be shared within the same audit during the same shift.
  • Double-check for accuracy and Save.
  • Repeat these steps for each Revenue Center using Group Audits.

STEP 02

Assigning the Revenue Center (Group) Names to Registers

  1. Link Revenue Center names to registers.
  2. Repeat this step for each register within the Revenue Center.
  3. Save your settings.

Optional Step: Creating Custom Job Titles

For clarity during clock-in, consider creating job titles specific to each Revenue Center.

Go to: Managers Menu > Register Setup > Setup/Configuration > Tenders – Job Codes– Customer Requests-Etc.

  1. Select Misc Setup (on toolbar)
  2. Select Employee Job Codes
  3. Type in a Job Title
  4. Tick the option, “Job Code Requires Audit”
    • If this title needs the ability to open a cash drawer, check this option as well.
  5. Save

STEP 03

Assigning Job Titles to Employees

  1. Managers Menu > Employee Maintenance > (submenu) Employee Maintenance
  2. Select an employee from the dropdown menu in the Last Name field
  3. Under Job Titles, click in a blank field and choose a job title that is attached to a Revenue Center
  4. Next to the assigned job title (or job code), tick the checkbox, “Hourly” and make sure “Tipped” is checked.

    If these settings are not checked, the employee will not have tips allocated to them during the shift, as tips are determined by the hours worked.

  5. Save

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