Creating Happy Hours / Creating Timed Events

Happy Hours, or Timed Events, automatically adjust prices based on the day of the week and/or time of day.

Timed Events assigned to individual items have more flexibility, as can configure any price amount, whether it’s a drop or increase.

Timed Events assigned to department groups (such as “Liquor”, “Food”, etc.), are global adjustments that activate across the entire group, so the timed events use a set dollar amount, which either adds or subtracts from the items’ standard price.

In this article:

• Setting up timed events
• Assigned a timed event to a menu item
• Creating and assigning a Global timed event

Screen Breakdown

Use a descriptive name for your happy hour – Since you will only be able to see the Timed Event name that is connected to the menu item, you should use a name that represents the day and time that the happy hour occurs.

Disable Event on This Terminal – disables the timed event from working on the register. This is beneficial if certain terminals in your restaurant have other Timed Events than the rest of the restaurant; such as having a later happy hour at the bar vs. the floor.

Reduce Price or Increase Price – if you have a global price increase/reduction for a department/category/menu item, you can put the price reduction/increase in this field. An example of this is all liquor is $1.00 on weekends.

Unless you need to add/decrease ALL items within a gruop, you can leave this area blank.

To prevent confusion when others are managing the menu, use the Timed Event price field in the Menu Items and Pricing screen instead of putting an amount here.

Creating a Timed Event

Managers Menu > Menu Maintenance > Timed Events

1. Create the Event Name such as “Mon-Fri 4-7 HH”. It is helpful to be as descriptive as possible in the name
2. Click in the Start Time Field
   1. Select the Start Hour then the Minutes
   2. Select AM or PM
3. Repeat for the End Time
   1. While you can put in an overall price increase/decrease, it is suggested to put the price in individually by Menu Item (explained below)
   2. You can check “Disable Event On This Terminal Only”, when the Timed Event should not be used on the specific terminal you are on. This is used for restaurants that have different specials in the bar vs. floor or patio vs. inside dining.
4. Check the days that should be used for this Timed Event
   
5. Save

Side Notes: Dates Valid are used for specific dates such as St. Patrick’s Day weekend or other special events. Typically, you will leave the dates at “None” which means that the Timed Event is always active during the specified days selected.

! If your timed event goes AFTER 12 AM, it is still considered the same day until the close out is ran. For example, if you have an event on Friday from 11 PM – 3 AM, you will only select Friday for your ‘Valid On’ day. If you select Saturday as well, it will be active from 11 PM – 3 AM again.

Assigning a Timed Event to an Item

Managers Menu > Menu Maintenance > Menu Items and Pricing

1. Select a menu item
2. Select Enable Timed Events
   
3. Select the Dropdown and choose the correct Timed Event – if you cannot remember what the Timed Event name entails, select Review Timed Events
4. Type in the price during the Timed Event. For example, if Hendricks is $1.50 off during the Timed Event, type in $6.50 (Regular Price $8.00 – $1.50).
5. Select Save

Assigning a Global Timed Event

Part 1

Managers Menu > Menu Maintenance > Timed Events

1. Create a timed event and enter the appropriate criteria
2. In the Global Price Increase/Decrease, enter the value.
   1. **This is designed to work as a discount, so if you need to make the price higher, add a negative sign in front of the value. For example, -$1.00
   2. 
3. Save

Part 2

Managers Menu > Menu Maintenance > Department Menu

1. Select the dropdown and select the appropriate department
2. Select the dropdown under the Timed Event Pricing
   
3. Save