Manually editing/adjusting hours (employee forgot to clock in/clock out)

If an employee forgot to clock in or clock out, clocked in under the wrong job, or did not clock in/out for the entire day, a manager will need to edit the time records.

Managers Menu -> Time Clock Functions

You must make the adjustments before the end of your payroll period (before the records are sent to the payroll provider).

Adjusting the clock in and/or clock out time

1. Select the dropdown and choose the employee (displays alphabetically by last name)
2. Select the employee
   1. All shifts for the current labor period are displayed (if you have months of data here, you need to close your time records!)
   2. To edit a time, select the appropriate field. An hour/minute window appears to edit the time
      
   3.  Save Changes when completed

Clocking in with the wrong job title

1. If an employee has more than one job title, and he/she accidentally clocked in under the wrong job name,  select Delete Time then select anywhere in the row. The Time On - Time Out times show 00:00
2. Select the next empty row to manually add a new record
3. Select the first box under Job Name and choose the appropriate job title, then go through each box and select the appropriate date and time
4. Select Save Changes when completed.

Note:
Manual alterations show in red. This represents that alterations have been made to the employee’s time

Adding a new entry

1. Select the dropdown and choose the employee (displays alphabetically by last name)
2. Select the employee
3. Select the next empty row to manually add a new record
4. Select the first box under Job Name and choose the appropriate job title, then go through each box and select the appropriate date and time
5. Select Save Changes when completed

Adjusting declared tips (for payroll/accounting purposes only)

1. Select the dropdown and choose the employee (displays alphabetically by last name)
2. Select the appropriate box to enter in the tip amount. Please note that tips entered here are used for payroll/tax reasons only.
3. Save and Exit when completed.